Keeping within the law

Features Posted 10/12/17
As the UK heads deeper into winter, with weather experts predicting a long cold snap, what are the rights of an employer and an employee when adverse conditions arrive? Jane Crosby from law firm Hart Brown answers frequently asked questions

Am I entitled to be paid if I can’t get into work because of snow and transport difficulties?

The responsibility is on you to attend work. Generally, there is no legal right entitling you to be paid by your employer if you are unable to attend work because of transport problems such as tube strikes. In certain circumstances, it can be treated as an unauthorised absence. While alternative travel arrangements such as travelling by car may be possible for some people, this may not be an option for employees who have a disability and employers need to be careful how they administer adverse weather policies in order not to risk discrimination issues.

However, some employers may have contractual, collective or custom and practice arrangements in place relating to pay in such situations so you should also consider whether you would be entitled to be paid in accordance with any of these.

My employer closed the office due to the weather conditions? Am I entitled to be paid?

Generally, you would be entitled to be paid if your employer closes the office. If your employer makes a deduction from your pay you would have the right to bring a claim for unauthorised deduction of wages and/or breach of contract to recover the sums owed.

One of the exceptions to this is if you agree otherwise, or your employment contract has a clause entitling your employer to lay you off without pay. There are complex rules which apply to such clauses and since you may be entitled to pay at a specified rate you should take legal advice.

What are the alternatives?

You should check to see whether your employer has a policy to cover adverse weather. Where your usual means of transport is out of action you should explore other ways of getting into work. It is important that you don’t feel under pressure to risk your safety.

A flexible approach is likely to be the most effective way of dealing with bad weather and travel disruption and you could discuss with your employer the possibility of working from home, travelling to the nearest office, being paid but making the time up at a later date or taking the time off as paid annual leave or as unpaid time off to care for dependants.

Can my employer force me to take the time off as holiday?

Your employer cannot force you to take the time off as holiday without your agreement unless your employment contract contains an express right entitling it to do so.

My child’s school is closed and therefore I cannot attend work. What are my rights?

A parent of a child has the right to take a reasonable amount of time off where it is necessary to deal with the unexpected disruption, termination or breakdown of arrangements to care for the child. You should check with your employer to see what their approach is, but usually you will not be entitled to be paid for this day. You are, however, protected from suffering any detriment for taking the time off.

You must however tell your employer of the reason for your absence as soon as reasonably practical and how long you expect to be away from work.

What is the minimum temperature that an office should be?

Health and safety regulations state that an indoor workroom, such as an office, should provide reasonable comfort without the need for special clothing and normally be at least 16 degrees Celsius.

For employees, this winter is likely to see more travel disruptions, but by employers having a clear adverse weather policy in place and the ability to allow employees to work from home or from an alternative workplace this may help alleviate the recent misery for commuters.

<a href=”http://www.southeastbusiness.com/assets/flipbook/2018/SEB0118/SEB01Jan18.html#p=38>Click here to read our full winter management feature

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